Sound familiar?

Your kitchen runs on spreadsheets and memory.

Recipes get lost when your chef leaves. Food cost is a monthly guessing game. Prep sheets get rewritten every week. Inventory count night eats four hours. It shouldn't be this way.

Food cost is a mysteryYou find out your margin drifted only after the month closes.

Prep sheets get rewritten every weekHand-written Post-its, WhatsApp screenshots, a battered clipboard.

Recipes leave with your chefNo single source of truth for specs, yields, or sub-recipes.

Count night takes 4 hoursClipboards, tally sheets, re-entering everything into Excel at midnight.

Barcode inventory · on your phone

Count inventory in your hand, not on paper.

Every step happens right on your phone — pick a location, scan, confirm. When you're done, today's prep sheet has already updated itself.

9:415G ▪ 87%

New countStep 1

Where are you counting?

❄️ Walk-in cooler›

🧊 Freezer›

📦 Dry storage›

🍳 Line / lowboy›

Start counting

Step 1 of 6

Pick a location

Open Bistro Steward, tap New Count, and choose the storage area. Every location keeps its own live count, so nothing gets double-counted.

9:415G ▪ 87%

Walk-in coolerScanning

Align the barcode — auto-detects

Step 2 of 6

Scan the barcode

Point your phone at any UPC. The camera reads it in a fraction of a second — no scanner gun, no typing SKUs.

9:415G ▪ 87%

Match foundStep 3

✓

San Marzano DOP

Whole tomato · #10 can · Cento

Quantity · cases−12＋

Add to count

Step 3 of 6

Confirm the count

The product pops up matched to your catalog. Tap how many — cases, units, or weight — and add it. Two taps, done.

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New productNot in catalog

Barcode 8 004 56… isn't in your catalog yet.

Name

Pecorino Romano

Add unknowns once

Hit an unfamiliar barcode? Add it in seconds. Bistro Steward remembers it forever — the next scan, anywhere, matches automatically.

9:415G ▪ 87%

Walk-in cooler18 items · live

San Marzano DOP12 cases

Pecorino Romano2.4 kg

Lamb shoulder8.2 kg

Heirloom tomato6.0 kg

Butter, unsalted9 lb

＋ Keep scanning

Step 5 of 6

A live count, no paper

Every scan stacks into a running list you can see and edit on the spot — no clipboard, no re-keying into Excel at midnight.

9:415G ▪ 87%

Today's prepOn-hand / par

Ragù base2.5 / 4 L

Focaccia dough18 / 18

Roasted-garlic aioli400 / 600 g

Pommes purée0 / 3 kg

3 items below par for tonight — start with pommes purée.

Step 6 of 6

Counts become your prep sheet

The second you finish counting, today's prep sheet updates — on-hand against par — so the team sees exactly what to make before service.

Receipt to recipe cost

From a photo of an invoice to live food cost.

Snap a vendor invoice. Steward reads it, maps every line to your ingredients, and recosts every recipe — automatically.

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New receiptStep 1

Fit the invoice in frame

Step 1 of 6

Photograph the invoice

Snap any vendor invoice or receipt — Provvista, Sysco, the farmers-market scrap of paper. One photo.

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Provvista #482112 lines read

Pecorino Romano 1kg$24.10

Lamb shoulder 5kg$58.40

San Marzano #10$7.85

Pappardelle 2kg$9.20

＋ 8 more line items…

Step 2 of 6

AI reads every line

Steward pulls each line item straight off the photo — description, pack, quantity, unit price, extended cost. No manual entry.

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Map line item1 of 12

From the invoice

LOCATELLI PEC ROM 1KG WHL

↓ matches

✓

Pecorino Romano

Dairy · Locatelli · 1 kg wheel

Confirm

Change

Step 3 of 6

Map to your ingredients

Each cryptic line maps to the right ingredient and brand. Confirm once — Steward auto-maps that vendor code every time after.

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Pecorino RomanoCost updated

Unit cost

$24.10 / kg

↑ 4% vs last invoice

Last invoice$23.20 / kg

90-day average$22.80 / kg

Used in6 recipes

Step 4 of 6

Live unit costs

The new price updates the ingredient instantly and ripples into every recipe and sub-recipe that uses it.

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Lamb RagùRecipe margin

Food cost

$6.41

↓ $0.18 / plate

Margin

72.3%

Target: 70%

Menu price$28.00

Pecorino (updated)$1.28

Step 5 of 6

Margins recalculate

Food cost and margin move the moment prices change — per plate, per recipe. No month-end surprises.

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Pecorino Romano12-week trend

Unit cost · last 12 weeks

Pecorino is up +9% this quarter — time to re-quote Provvista?

Step 6 of 6

Catch creep early

Per-ingredient trend lines surface costs drifting up week over week — renegotiate or re-spec before it eats your margin.

Simple pricing

Pick a plan. Try 30 days free.

Every plan includes the full feature set — no artificial gates. Difference is team size, locations, and AI scan.

Starter

$29/mo

Solo chef · 1 location · up to 100 ingredients, 20 recipes.

Start 30-day trial

1 user · 1 location
100 ingredients · 20 recipes
Menu builder + prep targets
Inventory counts by area
Printable count sheets
Auto shopping lists
Vendor email orders
Role-based permissions
Full audit log
Email support
AI photo-scan counting
Multi-location rollup

FAQ

Do I need a POS to use Bistro Steward?

No. Bistro Steward works standalone — you can run your entire kitchen on it without any POS connection. If you already use Square or Toast, menu sync is available, but it's optional.

Can my team use it?

Yes. Every plan includes role-based permissions: owner, chef, line cook, counter staff, etc. Starter is solo (1 user). Pro supports up to 10 users. Scale is unlimited.

Every edit is logged in the audit trail with who, when, and what changed.

What happens after the 30-day free trial?

Your card is charged the plan price you selected ($29, $49, or $99/mo) and the subscription auto-renews monthly. You can cancel anytime — cancellation takes effect at the end of the current billing period. No partial-month refunds, but we never charge you after cancellation.

Card data is handled by Square — we never see the card number or CVV.

Do you handle multi-location restaurants?

Yes, on the Scale plan. Up to 5 locations with cross-location rollup for inventory, recipes, prep targets, and cost. Each location has its own on-hand counts but shares the recipe library and vendor directory.

Need more than 5 locations? Email support@bistrosteward.com — we'll quote a custom plan.

Is my data private?

Yes. Each restaurant's data is isolated in its own Firestore namespace — other tenants cannot read or write your data. Firestore security rules enforce this at the database level, not just in application code.

AI features (photo-scan, Steward Assistant) send the relevant data to Google Gemini to return a result. We do not train public AI models on your Customer Data and neither does Google Gemini (Google's enterprise terms apply). See our Privacy Policy for the full detail.

How does the AI photo-scan work?

Open Inventory → Scan. Point your phone at a shelf. Google Gemini reads the labels and estimates quantities. You review and confirm — nothing is saved to inventory until you approve it.

Accuracy depends on shelf clarity. It works best on clearly labeled dry goods and bottled items. For bulk produce and unlabeled containers, manual entry is still faster. Pro and Scale plans only.

Menu. Recipes. Ingredients. Prep. Inventory. Purchasing.
Rinse and Repeat.

Your kitchen runs on spreadsheets and memory.

Count inventory in your hand, not on paper.

Pick a location

Scan the barcode

Confirm the count

Add unknowns once

A live count, no paper

Counts become your prep sheet

From a photo of an invoice to live food cost.

Photograph the invoice

AI reads every line

Map to your ingredients

Live unit costs

Margins recalculate

Catch creep early

Pick a plan. Try 30 days free.

FAQ

Know your numbers.
Feed your people.

Your kitchen runs on spreadsheets and memory.

Count inventory in your hand, not on paper.

Pick a location

Scan the barcode

Confirm the count

Add unknowns once

A live count, no paper

Counts become your prep sheet

From a photo of an invoice to live food cost.

Photograph the invoice

AI reads every line

Map to your ingredients

Live unit costs

Margins recalculate

Catch creep early

Pick a plan. Try 30 days free.

FAQ

Know your numbers.Feed your people.

Know your numbers.
Feed your people.